Team Roles and Permissions

Every workspace has exactly one Owner — at first, the person who created it. Only the Owner can change other people's roles (Settings → Team, the role dropdown on each member) and invite Admins. The Owner cannot be removed or demoted; to step down, hand ownership to someone else (below).

Admins run the workspace day to day. They can invite Members and Viewers, remove anyone except the Owner, enroll learners, manage plan and billing, configure integrations (LTI, xAPI, API keys and webhooks), read the Audit Log, and edit every course, including restricted ones. They cannot change roles.

Members are authors. They can create courses, edit every course in the workspace that isn't restricted to other authors, use the question bank, and open any course without being enrolled so they can test it. They cannot enroll learners, manage the team, configure integrations or read the Audit Log.

Viewers are learners. They can open only the courses they are enrolled in (individually or through a group), track their own progress, and earn certificates. They cannot create or edit content, see other learners' data, or reach any settings — the authoring environment is closed to them at the database level, not just hidden in the UI.

Viewers are free and unlimited on every plan and never count against your author seats, so enrolling your whole company costs nothing extra. Owners, Admins and Members each take a seat, as do pending invites for those roles.

One account can belong to several workspaces — a contractor working for two clients, say — with a different role in each. Accepting an invite adds that workspace to your account; the workspaces you already belong to stay yours.

You work in one workspace at a time. When you belong to more than one, your account menu (top right) lists them; choose one to switch. Courses, settings, the team page and billing always show the workspace you're in. Someone who belongs to two workspaces takes a seat in each one where they author.

The Owner can hand the workspace to one of its Admins or Members: Settings → Team, Make owner on that person's row. A confirmation names who will become Owner. The new Owner takes over role changes; the previous Owner becomes an Admin. The plan, billing and every course stay with the workspace — nothing moves.

Owners and Admins remove a member from Settings → Team. Removal is immediate: the person loses access to the workspace's courses, and any personal tokens or connected apps they set up for it stop working. If it was the workspace they were working in, they're moved to another of their workspaces, or — with none left — shown a page where they can create their own workspace (which starts the usual trial) or ask for an invite. Courses they built stay with the workspace.

Anyone but the Owner can leave a workspace themselves from the bottom of Settings → Team. The Owner transfers ownership first.

By default every author in the workspace can edit every course. To limit one course, an Owner or Admin opens it and chooses Who can edit — in the block editor's course settings, or the Scenes editor's Tools menu — then picks Only assigned authors and ticks the Members who should edit it. Owners and Admins can always edit it.

Everyone else in the workspace can still open and preview the course; opening it in the editor shows it as read-only with the names of its assigned authors. Restricted courses carry a Restricted lock on the dashboard. The restriction also applies to bulk find-and-replace, question-bank updates, translations and changes made through an AI assistant connected with someone's own token. Assigned authors can see the list but only Owners and Admins can change it.